RULES OF ENTRY FOR THE PEN / STUDZINSKI Literary Award

1. Entries, of short stories only, for the above award will be restricted to writers who are citizens of Southern African Development Community (SADC*) countries. An editorial board will select the best entries for inclusion in a book to be published in 2011, under the working title “AFRICAN PENS 2011”. Prizes of £5 000, £3 000 and £2 000, given by Mr John Studzinski, will be awarded for the three best short stories (winner, first runner-up and second runner-up) selected by Nobel Laureate J M Coetzee.

2. Authors who submitted entries for the HSBC/SA PEN 2005, 2006 & 2007, and 2009
PEN/STUDZINSKI Literary Awards may submit new works for the 2011 award. More
than one entry may be submitted. (Multiple entries may be posted in one envelope, with one covering letter detailing all story titles.) There is no entry fee.
3. There is no age limit. Authors do not have to be SA PEN members.
4. All stories must be unpublished (as at publication of book in ±June 2011), original works in English, of not less than 3 000 words and not more than 5 000 words, on any topic.
5. Previously published work (including self-published), either in print or on the Internet, will not be eligible for inclusion in “AFRICAN PENS 2011”.
6. Entries should be typed in double spacing on one side only of A4 paper. Handwritten entries will not be accepted. Pages should be numbered on the bottom right hand side and securely fastened together. The final page should be indicated as such, and the number of words in the story given. Three copies of the story must be submitted.
7. No name, address, or other identifying mark should appear on the typescript other than the title of the story on each page. The identity of authors will not be revealed to judges.
8. A covering letter with story title and the name, e-mail address, postal address and fax & telephone contact details of the entrant must be included. A photocopy (it need not be certified) of ID/passport, or similar document showing proof of citizenship of an SADC country must be attached. Entrants may currently reside outside of an SADC country. Please notify the organisers of any subsequent change in e-mail address in order that details of future awards may be sent to you.
9. Entrants are advised to keep an electronic copy of their submission as this copy (which must not differ from the version of the story submitted for judging) will be required to be submitted at a later date if the story is selected for inclusion in the publication. Submissions will not be returned. An entry implies acceptance of all the rules and conditions of the project, including that of copyright. Failure to comply will result in disqualification.
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10. An editorial board will be appointed by SA PEN. This board will select the entries to be included in the book. J M Coetzee will select the prizewinners for the 2011 PEN/STUDZINSKI Literary Award. The board’s decision will be final and binding and no correspondence will be entered into other than with successful entrants. All entries will be judged without author identification. SA PEN will ensure that the name of the author does not appear on material submitted to readers or the editorial board. Identity will be recorded by means of a confidential coding system. Persons involved in the administration, final judging, editing and publishing processes are not eligible to enter. Readers may, however, submit entries.
11. In all cases, the copyright shall remain with the author, but SA PEN shall reserve the right to allow stories from the book to be published in the ‘P.E.N. INTERNATIONAL JOURNAL’ or ‘P.E.N NEWS’ or in anthology form. SA PEN reserves the right not to publish or award should the general standard of submission be unacceptable to them. Royalties on the sale of the volumes of “AFRICAN PENS 2011” will not accrue to individual writers.
12. The closing date for submissions will be 5.00 p.m. on Wednesday, 30 th June 2010 . All entries must be posted by this date. Entries post-marked after this date will be rejected.
Submissions must be posted to PEN/STUDZINSKI Literary Award, P O Box 30327,
Tokai, 7966, Republic of South Africa. Receipt of entry will be acknowledged by e-mail if an author requests this. Fax and e-mail entries will not be accepted. Courier entries will be received by arrangement only.
13. SA PEN cannot undertake to make corrections or amendments to any typescript submitted.
Nor, while they will take great care of typescripts, can they be responsible for any that are damaged or lost while in the post.
14. “AFRICAN PENS 2011” will be launched officially in ±June 2011, at a time and place to be publicised. At this function the literary prizes of £5 000, £3 000 and £2 000, exclusively the right and reserve of Mr John Studzinski, will be awarded. Finalists will be invited to attend this function, at their own expense unless otherwise specified in their invitation.
Attendance is not compulsory and will not affect the awarding of prizes. SA PEN will also have the right to be directly involved in the process of distribution, marketing and promotion through all media. The book will be marketed in South Africa and will also be publicised by International PEN, which has 144 centres throughout the world.

*SADC COUNTRIES
Angola, Botswana, Democratic Republic of Congo, Lesotho, Madagascar, Malawi, Mauritius,Mozambique, Namibia, Seychelles, South Africa, Swaziland, Tanzania, Zambia, and Zimbabwe